How to get a Birth Certificate or Unabridged Birth Certificate in South Africa
1.
Who Needs a Birth Certificate
Every South African child must be registered with a birth certificate.
Adults may request a birth certificate if they were not issued one at birth or need a replacement.
Unabridged birth certificates are required for:
Applying for a passport for a minor.
Immigration or visa purposes.
School or higher education registration.
Adoption or legal processes.
2.
Required Documents
For First-Time Applications:
Parent(s)’ valid South African ID or smart ID card.
Proof of residence of the parent(s), such as a utility bill.
Proof of birth at a hospital or clinic, if available.
For Replacement or Unabridged Certificates:
Child’s existing birth certificate (if available).
Parent(s)’ valid ID.
Affidavit from a parent if the certificate was lost or never issued.
Court order if the child’s parents are unknown or legal matters need confirmation.
Additional Notes:
Certified copies may be requested for legal purposes.
Photocopies are not accepted; originals or certified copies are required.
3.
Step-by-Step Application Process
Locate a DHA Office:
Choose a local branch that handles civil registration services.
Obtain and Complete the Application Form:
Forms are available at DHA offices.
Fill in all required details accurately, including child’s full name, date of birth, place of birth, and parents’ information.
Prepare Required Documents:
Original IDs of parent(s).
Proof of residence.
Affidavit if applicable.
Hospital or clinic birth notification if available.
Submit Your Application:
Submit in person at the DHA office.
Some DHA offices allow online applications for certain certificates.
Pay Applicable Fees:
Standard fees are approximately R145–R160 for an unabridged birth certificate.
Replacement certificates may have similar fees.
Processing Time:
Standard processing time is 5–10 working days.
Some offices offer urgent processing for an additional fee.
Collect the Birth Certificate:
Return to the DHA office to collect the certificate.
Verify all personal and parental details for accuracy before leaving.