How to get a Birth Certificate or Unabridged Birth Certificate in South Africa

1. Who Needs a Birth Certificate

Every South African child must be registered with a birth certificate.

Adults may request a birth certificate if they were not issued one at birth or need a replacement.

Unabridged birth certificates are required for:

Applying for a passport for a minor.

Immigration or visa purposes.

School or higher education registration.

Adoption or legal processes.

For First-Time Applications:

Parent(s)’ valid South African ID or smart ID card.

Proof of residence of the parent(s), such as a utility bill.

Proof of birth at a hospital or clinic, if available.

For Replacement or Unabridged Certificates:

Child’s existing birth certificate (if available).

Parent(s)’ valid ID.

Affidavit from a parent if the certificate was lost or never issued.

Court order if the child’s parents are unknown or legal matters need confirmation.

Additional Notes:

Certified copies may be requested for legal purposes.

Photocopies are not accepted; originals or certified copies are required.

Locate a DHA Office:

Choose a local branch that handles civil registration services.

Obtain and Complete the Application Form:

Forms are available at DHA offices.

Fill in all required details accurately, including child’s full name, date of birth, place of birth, and parents’ information.

Prepare Required Documents:

Original IDs of parent(s).

Proof of residence.

Affidavit if applicable.

Hospital or clinic birth notification if available.

Submit Your Application:

Submit in person at the DHA office.

Some DHA offices allow online applications for certain certificates.

Pay Applicable Fees:

Standard fees are approximately R145–R160 for an unabridged birth certificate.

Replacement certificates may have similar fees.

Processing Time:

Standard processing time is 5–10 working days.

Some offices offer urgent processing for an additional fee.

Collect the Birth Certificate:

Return to the DHA office to collect the certificate.

Verify all personal and parental details for accuracy before leaving.